At Pax2Pay, we understand the reconciliation challenges facing Online Travel Agencies (OTAs) across the UK and Europe. That is why we have developed a powerful reconciliation process tailored for travel companies, simplifying how you track, manage and reconcile your virtual card payments. Our solution delivers greater financial accuracy, transparency and control.
What is Reconciliation and Why Does it Matter?
Reconciliation is the process of matching internal payment records with external statements to confirm accuracy and identify discrepancies. For OTAs, this often involves complex data from flights, hotels and ancillary services. Pax2Pay aligns every virtual card transaction with detailed booking data and your own accounting records. This removes guesswork, reduces manual work, and improves financial integrity across your organisation.
Comprehensive, Data-Rich Reports
Our platform generates detailed reconciliation reports that combine payment data with booking information such as passenger names, flight details, hotel references and other key travel metadata. This data is automatically captured at the point of virtual card creation, creating a single source of truth that links every payment to a specific booking. The result is better visibility, fewer errors, and faster month-end closing.
Easy Access and Flexible Formats
Reconciliation reports are available at any time through the “Accounts Room” on the Pax2Pay platform. You can download reports in both PDF and CSV formats. PDFs are ideal for easy viewing or internal sharing, while CSV files are designed for detailed analysis and seamless integration into your existing accounting systems. Whether you’re managing reconciliation manually or feeding data into an ERP system, Pax2Pay makes it easy to access and use your financial records.
Customisable Metadata for Your Unique Needs
Every travel business has its own operational structure and data requirements. That is why Pax2Pay offers customisable metadata fields, enabling you to capture the exact booking information that matters most to your team.
Whether it’s internal booking references or PNRs, you can tailor the metadata to suit your reporting needs.
Why Pax2Pay’s Reconciliation is a Game Changer
Accurate matching: Automatically links virtual card transactions with booking data, significantly reducing manual processes and the risk of human error.
Financial clarity: Consolidates payment and booking data into a single, transparent report for better control and decision-making.
Faster month-end closings: Simplifies the reconciliation process to accelerate your financial close cycle.
Seamless integration: Supports CSV exports and full API access, allowing you to move data into your accounting or ERP systems efficiently.
Tailored to you: Custom metadata fields and personalised setup ensure the reconciliation process fits your specific business needs.
Ready to Take the Pain Out of Payments?
Our advanced reconciliation feature is designed to empower OTAs across the UK and EU with better data, enhanced transparency and streamlined financial operations. Whether you’re scaling your business or seeking more control over virtual card payments, Pax2Pay helps you simplify reconciliation and regain confidence in your financial reporting.